Privacy Policy

Last updated: February 4, 2026

Introduction

This privacy policy explains how Kaptam Gamers ry ("we," "us," or "our") collects, uses, and protects information when you use our game reservation system on kaptam.fi.

Information We Collect

Information You Provide

When you make a game reservation through our website, we collect:

  • Your name or nickname (required)
  • Input method preference for video games (Controller or Keyboard & Mouse)
  • Selected visit date (from dropdown selection)
  • Additional information you choose to provide (optional)
  • List of games you've selected for reservation

Automatically Stored Information

Our website uses browser localStorage (not cookies) to:

  • Maintain your game selection cart while browsing
  • Remember your selected visit date
  • Store your reservation codes for easy access to modify previous reservations
  • Keep a list of your recent reservations (up to 10 most recent)
  • Remember that you've dismissed the welcome message

Important: All localStorage data remains only on your device and is never transmitted to our servers except when you explicitly submit a reservation.

How We Use Your Information

We use the collected information solely for the following purposes:

  • Processing and managing your game reservations
  • Installing requested video games before your visit (if not already installed)
  • Preparing requested board games for your session
  • Providing you with your unique reservation code for future modifications
  • Managing session capacity

We do not:

  • Sell your information to third parties
  • Use your information for marketing purposes
  • Share your information with anyone outside our organization
  • Track your browsing behavior
  • Use analytics or advertising cookies
  • Collect email addresses or other contact information beyond your name/nickname

Data Storage

  • Reservation information is stored on our server only for the purpose of fulfilling your reservation
  • Your browser's localStorage contains temporary data (cart contents, preferences, reservation codes) that remains on your device
  • You can clear localStorage data at any time through your browser settings
  • Reservation codes allow you to modify or delete your reservations

Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

  • Access your personal data (using your reservation code)
  • Request correction of your personal data (by loading and resubmitting your reservation)
  • Request deletion of your personal data (using the "Delete Reservation" button when loading a previous reservation)
  • Object to processing of your personal data
  • Request restriction of processing your personal data

To exercise these rights, you can use your reservation code on our website or contact us at the email address provided below.

Data Retention

We retain your reservation information only as long as necessary to fulfill the reservation and for a reasonable period afterward for record-keeping purposes. After this period, your data is deleted.

You can delete your reservation at any time by loading it with your reservation code and clicking the "Delete Reservation" button.

Security

We implement appropriate technical and organizational measures to protect your personal information. However, no method of transmission over the internet or electronic storage is 100% secure.

Reservation codes are unique identifiers that allow access to modify or delete reservations. Keep your reservation code secure if you don't want others to modify your reservation.

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this privacy policy or our data practices, please contact us:

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